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1. #Keyboard shortcuts for outlook how to
2. #Keyboard shortcuts for outlook pdf
3. #Keyboard shortcuts for outlook full
4. #Keyboard shortcuts for outlook free

Quick Parts were introduced in Outlook 2007 as a more versatile replacement for AutoText from previous versions. Microsoft defines this feature as "building blocks". Outlook Quick Parts is a gallery of reusable pieces of content that you can quickly insert into your email messages as well as appointments, meeting requests, contacts, and tasks.

#Keyboard shortcuts for outlook how to

How to insert a Quick Part into a message.Not only will they save you a surprising amount of time, but also introduce consistency and accuracy in your emails.

Do you still do it the long and tedious keystroke way? In this case, you'll certainly find Quick Parts very useful. Like many Outlook users, you may often need to send the same text over and over again - new offers to your business partners, replies to prospective clients, reports to supervisors, and so on. If you would like a printable copy of all my favourite keyboard shortcuts, simply subscribe to our newsletter below and a copy will be emailed to you.The tutorial shows how to create reusable pieces of content for Outlook emails by using Quick Parts, AutoText and Shared Templates.

#Keyboard shortcuts for outlook free

I love hearing about shortcut combinations that other people use so feel free to comment below if you have a favourite combination not listed here.

#Keyboard shortcuts for outlook full

To see a full list of all shortcuts available in Outlook, use the F1 key to access the built-in Microsoft Outlook Help feature and search for keyboard shortcuts.īe sure to check out my other posts for keyboard shortcuts to use in Microsoft Word, Excel and PowerPoint. That’s the list of my most often used keyboard shortcuts in Outlook.

Again keep pressing this combination to keep decreasing the size. Increase the font size within an email message. Keep pressing this combination to keep increasing font size. This shortcut combination will open the Print Preview window. Print the current email, appointment, contact etc. Make the selected paragraph Justify aligned within an email message. Make the selected paragraph Centre aligned within an email message. Make the selected paragraph Right aligned within an email message. Make the selected paragraph Left aligned within an email message You can press this multiple times to undo multiple things. I often have people will hit a key on the keyboard or click something on the mouse and they have no idea what they did, just UNDO. Need I say more? If you make a boo-boo, undo. Use this to Paste anything you have previously cut or copied.

You can highlight a word, sentence or entire paragraph and press this combination to cut the text from its original location.

You can highlight a word, sentence or entire paragraph and press this combination to copy the text including the formatting. Simply highlight a word, sentence or entire paragraph and press this combination to apply underline. Simply highlight a word, sentence or entire paragraph and press this combination to apply italics.Īpply the Underline formatting when composing an email message. Simply highlight a word, sentence or entire paragraph and press this combination to apply bold.Īpply the Italics formatting when composing an email message. Save an item (such as a contact) or Send (when used within an email message)Īpply the Bold formatting when composing an email message. Reply to all recipients of an email message.įorward an email message, meeting/appointment, contact, task or note. 🙂 Shortcut KeysĬreate a new email message, appointment, contact, task or note.

#Keyboard shortcuts for outlook pdf

Don’t worry about writing these ones down, you can download the whole list in PDF format at the bottom of this post. Generally, users associate keyboard shortcuts with programs such as Word and Excel, when in fact Outlook has just as many great shortcut key combinations available to help make your email and calendar experience just that little bit faster and efficient.īelow is a list of my favourite keyboard shortcuts to use in Microsoft Outlook. Because I often find myself multi-tasking on the computer, I tend to use many of the shortcut key options available in the Microsoft Office programs. Anything that can improve efficiency and workflow is a good thing in my books. Anyone who has ever attended training with me, or even anyone who has read my other “shortcut key” posts, will know that I am a big fan of keyboard shortcuts.